One of the many advantages of tourism is the opening of new opportunities or experiences that this industry has, it is not new to hear that those who dedicate ourselves to tourism “we spend it traveling” and I have to say that, at least in my experience, this is 90% successful. There are positions and roles that require people to have constant mobility, jump from one destination to another, national or international. While it is true that technology has brought people closer and every day is easier to do business with the help of wireless communication there are processes that have not been replaced and that must be carried out face to face, live.
However, Pasártela traveling does not mean that you are on vacation, or that you are practicing leisure for pure taste, traveling for work involves a number of responsibilities and obligations that must be fulfilled, schedules, movements, transportation and All this while attending to your labor obligations, I said before: We are not on vacation.
I have seen, and obviously at some point I was, people who do not know how to travel work or not yet develop common sense to do so, is a matter of practice. Remember that 2009 movie played by George Clooney called “UP in the AIR” (Love without Scales in Spanish)? Where the protagonist spends almost 90% of his time in airplanes and at some point must do with a colleague somewhat more novice, there is a point where he has to share the hacks so that the life of airports does not end with it. That’s kind of the intent of this post, remember the things we forget, give tips to make the life of the constant traveler easier.
Some Onsejos useful for travelers
1. Per diem
Starting with a high point, but important, if this is the first time you are traveling and the company is giving you this great opportunity, make sure you don’t spoil it. Before traveling, investigate with your colleagues what processes you should follow to apply for a per diem, and most importantly, what guidelines you should follow to report and spend.
There are companies that are more flexible than others, some will let you spend more than others, most already have a defined spending policy and if it is the first time you live this experience I recommend that you apegues as much as possible policies. Check your budgets well and take an Excel to do an exercise where you consider every possible expense you will have: airplanes, trucks, taxis, lodging, breakfasts, meals, dinners, tips (waiters, bellboys, waitresses), everything. Do not leave anything out, and if you can, increase a little more if at any time you get an unexpected expense (you will have).
At least it is Mexico, it is essential that all expenses be reported through an invoice duly identified in an expense relationship. Before you travel make sure you have the correct billing data with the people in the accounting area, take a Word sheet and copy and paste as often as necessary that information including your phone number and email, print, cut those small Cards and store in the wallet. Doing this will save you a lot of time in restaurants at the time of ordering your bill, you can leave the cards with your data and they will send them later. To feel safer stay with a copy of each consumption, in case they do not arrive soon you can claim, or you can take a picture of each consumption.
3. Relate your expenses
There are people who have very good memory and know exactly what they spend every weight, I’m not like that, I discovered that using the Notes application in my cell I can go scoring each of my expenses after making payments which allows me to have more control and ADE More facilitates the reporting process.
4. Smart Outfit
Remembering what is said, you are not on vacation, and most likely on your first trip you will have to interact with people of the same medium who will travel with you or even accompany you for long periods. You have to be presentable all the time, tourism is one of the industries that has the greatest focus on personal appearance, do not leave that aside, try to wear comfortable clothes but show seriousness and professionalism. Women: do not wear the highest heels, they are not going out for a night of drinks. Wear shoes that allow you to walk, stand, run if necessary to reach a plane. On the other hand, consider that at any time of a business trip you can find a colleague, this is very common at airports, and you do not want this unpresentable. While it is valid to travel comfortable, do not do in pajamas and flip flops, choose something that allows you to feel free without losing the standard. Choose versatile outfits that allow you to save time, what I do when I make my suitcase is that I’m accommodating outfits and combinations that I can use in the next few days.
5. Do not charge more
The suitcases are a very important point, if you start the travel process I recommend you invest a little in a good suitcase (suitcase) that becomes your partner, should not be the most expensive, must be one that feels safe , do not fail your tires, you can close and keep your belongings safe and especially that will make your life easier to move.
It is very common in commercial positions that in addition to carrying personal baggage have to carry material to deliver. Try to manage in advance your space and weight, it is not necessary to carry 20 kilograms of clothes for a trip of 4 nights, load only what is necessary and indispensable. It works for me to make a mental list with what I need to keep and what I definitely have to carry, so it is easier to know if there is anything to discard.
6. Do not overeat
And with this point I do not mean that you lose food or stop eating to save a few pesos to the company, I mean to make sensible meals. I have seen cases of people who, in order to spend all the Viatico, ask for more food, to carry, or ask what they would not ask if they would pay from their pockets.
Remember that the company is trusting you, do not abuse, eat what you need and what you’re really going to consume. On the other hand, if you are at a traveling pace, probably a heavy meal is not the best idea, eat light and nutritious, eat well. that if, do not forget to try the local delicacies of the places where you arrive.
7. Do not spend more
This reinforces my previous point, remember that the money you are going to spend is not yours, but that does not mean that you spend it in an irresponsible way. If you are going to make an expense make sure before there really is a justification to it and that you are also causing a benefit to the company. Use common sense and make informed decisions. You don’t want to be deducted from your cheque on your return for your fancy dinners.
8. Leverage Technology
Before, one had to do a whole manual itinerary with each one of the travel data, confirmations, keys, telephones, addresses, etc. Today there are applications that allow to have all that information on the screen of your cell phone just a click away, take advantage, you do not need to print everything and continue to affect the environment.
9. Your safety is important
From experience I can tell you that being sick and traveling for work is the worst situations that can happen. You need to keep all your insurance information on hand and current, as well as emergency data and contacts. Don’t go on a trip thinking “nothing’s going to happen to you” because it doesn’t work that way. If you are sick or part of an accident, contact your boss and relatives immediately so they are aware of the situation and will assist you if necessary.
10. Be informed before
The excitement when they tell you that you go on a business trip for the first time is very nice, it makes you feel that something is doing well, but do not let that emotion does not let you see beyond your nose. It is your responsibility to investigate the needs of your trip, details such as: visas, passports, permits, schedules, distances, validity, vaccinations, taxes, etc. If I have seen at least a dozen people arriving at the airport with the expired passport and no security of needing a visa to travel internationally, therefore losing flights, are few.
11. Manage Your time
Perfect, you’re on a trip! But that doesn’t mean there’ll be someone else doing your job back at the office. When you are traveling regularly you will have to fulfill your normal work plus the one you were sent to, do not go crazy and try to manage your time according to the workload. Use the dead times to advance emails or run a report, the hours before boarding a plane, or even the transfer period within it are excellent to be able to advance your responsibilities.
12. Meet your colleagues
Business trips are the perfect opportunity to get to know and take experience of other people who already do it more often, talk to them, ask about their travel experiences, ask them tips, ask them where to go out to eat and go out together. You make friends, no doubt.
13. Smile and Be nice
If there is something that can open many doors while away from home is to be friendly, smile. The best, a smile is universal and everyone understands, do not be that serious customer who seems to hate life. Enjoy the idea of knowing New Horizons.
14. Not everything is work
I go again, we are not on vacation, but it is true that we must take advantage of the opportunities that life gives us, we are not cold and stick. Take time to explore the life of the place you are visiting, if you’ve already made friends with the previous point go out and pass well. Visit the representative places, get to know a restaurant or even take a tour. The key here is to keep you safe, stay out of places that aren’t crowded or could clearly be a problem.
Remember to keep your personal image, while free time is for everyone’s leisure, you never know who can be seen who also knows your boss.
15. Beware of addiction
After several of these trips you will probably feel different, congratulations, you are growing and learning, try to live each of these experiences as if it were unique and remember that they are giving you a privilege that not everyone has, always keep in mind the Number of people who would want to be going through a situation like yours but who, unfortunately, cannot do it for lack of resources, education, health or an endless amount of reasons.
As you can see, work trips are not what everyone imagines and not only is to make juicy deals, it is true that they are experiences that make you grow as a person, but it depends on each to maximize this type of responsibilities. If a company decides that you are the right person to represent it is because they trust you, they value your work and, most importantly, your bosses are putting a vote of confidence.